EXECUTIVE SUMMARY
Cloud-based access control platforms and video surveillance hosting agreements routinely bill for orphaned user credentials and redundant camera license tiers, wasting 10% to 20% of physical security technology budgets.
Access control and video surveillance platforms license users and cameras per seat or per tier. Over time, orphaned user credentials—former employees, contractors, and unused accounts—accumulate because nothing automatically removes them.
Camera licenses are similarly purchased in tiers, and facilities continue paying for camera and storage tiers that exceed the cameras actually deployed. Because the subscription expands quietly with each addition and is rarely reconciled, these ghost licenses waste a meaningful share of the physical security technology budget.
Rationalizing physical security platform spend means reconciling every license, user, camera, and storage tier against actual deployment. A technology audit removes ghost credentials, right-sizes tiers, and benchmarks the corrected subscription competitively.
Match active access-control users and deployed cameras against licensed seats to identify ghost credentials to remove.
Align camera license and storage capacity to the cameras and retention actually used rather than the highest tier purchased.
Strip hosting capacity, storage, and feature add-ons that exceed actual surveillance requirements and footage retention needs.
Price the right-sized physical security platform against comparable providers to confirm competitive alignment.
A physical security technology audit removes ghost licenses, right-sizes camera and storage tiers, and benchmarks your subscription — cutting up to 20% of security tech spend. The first step is a confidential advisory conversation.